Last updated December 09, 2025
This Privacy Notice for Stack Healthcare Inc ("we.""us," or "our"), describes how and why we might access. collect, store, use, and/or share ("process") your personal information when you use our services ("Services"). including when you:
Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information i s processed. If you d o not agree with our policies and practices, please d o not use our Services. if you still have any questions or concerns, please contact u s at privacy@stackhealthcare.com.
This summary provides key points from our Privacy Notice, but you can find out more details about any o f these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.
What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.
Do we process any sensitive personal information? Some of the information may b e considered "special" or "sensitive" in certain jurisdictions, for example your racial or ethnic origins, sexual orientation, and religious beliefs. We may process sensitive personal information when necessary with your consent or a s otherwise permitted by applicable law. Learn more about sensitive information we process.
Do we collect any information from third parties? We may collect information from public databases, marketing partners, social media platforms, and other outside sources. Learn more about information collected from other sources.
How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.
In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information.
How do we keep your information safe? We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to b e 100% secure, s o we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not b e able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information
What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.
How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or b y contacting us. We will consider and act upon any request in accordance with applicable data protection laws.
Want to learn more about what we d o with any information we collect? Review the Privacy Notice in full.
In short: We collect personal intormation that you provide to us
We collect personal information that you voluntarily provide to us when you register o n the Services, express an interest In obtainina information about u s or our products and Services, when vou participate In activities o n the Services, or otherwise when you contact us.Personal Information Provided by You. The personal information that we collect depends o n the context of your interactions with u s and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
Sensitive Information. When necessary, with vour consent or as otherwise permitted by applicable law, we process the tollowing categores of sensitive information:
Social Media Login Data. We may provide you with the option to register with us using your existing social media account details, like your Facebook, X, or other social media account. If you choose to register in this way. we will collect certain profile information about you from the social media provider, as described in the section called "HOW DO WE HANDLE YOUR SOCIAL LOGINS? below.
Application Data. If you use our application(s), we also may collect the following information if you choose to provide u s with access or permission.
In short: Some information — such as your internet protocol (IP) address ana/or browser and device characteristics — is collected automatically when you visit our Services.
We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such a s your I P address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation o f our Services, and for our internal analytics and reporting purposes. Like many businesses, we also collect information through cookies and similar technologies. The information we collect includes:
Google API. Our use of information received from Google APls will adhere to Google API Services User Data Policy, including ine Limited use reoutrements
Information collected from other sources. Information collected from other sources
In Short: We may collect limited data from public databases, marketing partners, social media platforms, and other outside sources.
In order to enhance our ability to provide relevant marketing, offers, and services to you and update our records we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, social media platforms, and from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), Internet Protocol (IP) addresses, social media profiles, social media URLs, and custom profiles, for purposes of targeted advertising and event promotion.
If you interact with us on a social media platform using your social media account (e.q., Facebook or X), wel receive personal information about you from such platforms such as your name, email address, and gender. You may have the right to withdraw your consent to processing your personal information. Learn more about withdrawing your consent. Any personal information that we collect from your social media account depends o n your social media account's privacy settings. Please note that their own use o f your information i s not governed by this Privacy Notice.In short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.
We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
How We Process Your Data Using AI All personal information processed using our Al Products i s handled in line with our Privacy Notice and our agreement with third parties. This ensures high security and safeguards your personal information throughout the process, giving you peace of mind about your data's safety.
In short: We may share information in specific situations described in this section and/or with the following third parties.
We may need to share your personal information in the following situations:
In short: We may use cookies and other tracking technologies to collect and store your information.
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.
We may allow third parties and service providers to use online tracking technologies on our Services for analytics and advertising purposes, including helping us manage and display advertisements, to tailor advertisements to your interests, or to send abandoned shopping cart reminders (depending on your communication preferences). These third parties and service providers may use their technology to provide advertising about products and services tailored to your interests, which may appear either on our Services or on other websites.
To the extent these online tracking technologies are deemed a "sale"/"sharing" (including targeted advertising, as defined under applicable laws) under applicable US state laws, you can opt out by submitting a request as described under the section "DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?"
Please refer to our Cookie Notice for specific information about how we use such technologies and how you can refuse certain cookies.
We may share your information with Google Analytics to track and analyze the use of the Services. To opt out of being tracked by Google Analytics across the Services, visit https://tools.google.com/dlpage/gaoptout. For more information on the privacy practices of Google, please visit the Google Privacy & Terms page.
In short: We offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies.
Our Services include products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively referred to as "AI Products"). These tools are designed to enhance your experience and provide innovative solutions. The terms in this Privacy Notice govern the use of these AI Products within our Services.
Our AI Products are provided through third-party service providers ("AI Service Providers"), including but not limited to OpenAI and Google Cloud AI. Your input, output, and personal information will be shared and processed by these AI Service Providers for the purposes outlined in the section titled "WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?" above. You agree not to use our AI Products in any way that violates the terms or policies of any AI Service Provider.
Our AI Products are designed to provide the following functions:
All personal information processed using our AI Products is handled in line with our Privacy Notice and our agreement with third parties. This ensures high security and safeguards your personal information throughout the process, giving you peace of mind about your data's safety.
In short: If you choose to register or log in to our Services using a social media account, we may have access to certain information about you.
Our Services offer you the ability to register and log in using your third-party social media account details (like your Facebook or X logins). Where you choose to do this, we will receive certain profile information about you from your social media provider. The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, friends list, and profile picture, as well a s other information you choose to make public o n such a social media platform.
We will use the information we receive only for the purposes that are described in this Privacy Notice or that are otherwise made clear to you on the relevant Services. Please note that we d o not control, and are not responsible for, other uses of your personal information by your third-party social media provider. We recommend that you review their privacy notice to understand how they collect, use, and share your personal information, and how you can set your privacy preferences on their sites and apps.
In short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than the period of time in which users have an account with us.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
In short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, n o electronic transmission over the Intemet or information storage technology can b e guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not b e able to defeat our security and improperly collect, access, steal, or modify your information. Although we will d o our best to protect your personal information, transmission o f personal information to and from our Services i s a t your own risk. You should only access the Services within a secure environment.
In short: We do not knowingly collect data from or market to children under 18 years of age.
I n Short: We d o not knowingly collect data from or market to children under 18 years o f age. We d o not knowingly collect, solicit data from, or market to children under 1 8 years o f age, nor d o we knowingly sell such personal information. By using the Services, you represent that you are a t least 1 8 or that you are the parent or guardian o f such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 1 8 years o f age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware o f any data we may have collected from children under age 18, please contact u s a t privacy@stackhealthcare.com.In short: You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.
Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below.
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent
Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, replying "STOP" or "UNSUBSCRIBE" to the SMS messages that we send, or by contacting us using the details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below. You will then be removed from the marketing lists. However, we may still communicate with you - for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.
If mobile information will be stored with third parties or affiliates for marketing or promotional purposes
Information sharing to subcontractors in support services, such a s customer service, i s permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not b e shared with third parties.In short: You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.
If you would at any time like to review or change the information in your account or terminate your account, you can:Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser toremove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services.
If you have questions or comments about your privacy rights, you may email us at privacy@stackhealthcare.com.
In short: Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.
feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, n o uniform technology standard for recognizing and implementing DNT signals has been finalized. A s such, we d o not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice In a revised version o f this Privacy Notice.California law requires us to let you know how we respond to web browser DNT signals. Because there currently is not an industry or legal standard for recognizing or honoring DNT signals, we d o not respond to them a t this time.
In short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. More information is provided below.
I n Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. More information is provided below.
The table below shows the categories of personal information we have collected in the past twelve (12) months. The table includes illustrative examples of each category and does not reflect the personal information we collect from you. For a comprehensive inventory of all personal information we process, please refer to the section "WHAT INFORMATION DO WE COLLECT?"
| Category | Examples | Collected |
|---|---|---|
| A. Identifiers | Contact details, such as real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, Internet Protocol address, email address, and account name | YES |
| B. Personal information as defined in the California Customer Records statute | Name, contact information, education, employment, employment history, and financial information | YES |
| C. Protected classification characteristics under state or federal ender, age, date of birth, race and ethnicity, national origin, marital status, and other demographic data | YES | |
| D. Commercial information | Transaction information, purchase history, financial details, and payment information | YES |
| E. Biometric information | Fingerprints and voiceprints | YES |
| F. Internet or other electronic network activity information | Browsing history, search history, online activity, interest data, and interactions with our and other websites, applications, and advertisements | YES |
| G. Geolocation data | Device location, IP address, and other geographical information | YES |
| H. Audio, electronic, visual, thermal, olfactory, or similar information | Images and audio, video or call recordings created in connection with our business activities | YES |
| I. Professional or employment-related information | Business contact details in the context of our business rela tionships or business contacts | YES |
| J. Education Information | Student records and directory information | YES |
| K. Inferences drawn from other personal information | Inferences drawn from aggregated inferred personal information | YES |
We only collect sensitive personal information, as defined by applicable privacy laws or the purposes allowed by law or with your consent. Sensitive personal information may be used, or disclosed to a service provider or contractor, for additional, specified purposes. You may have the right to limit the use or disclosure of your sensitive personal information. We do not collect or process sensitive personal information for the purpose of inferring characteristics about you.
We may also collect other personal information outside o f these categories through instances where you interact with u s in person, online, or b y phone o r mail in the context of:
We will use and retain the collected personal information as needed to provide the Services or for:
Learn more about the sources of personal information we collect in "WHAT INFORMATION DO WE COLLECT?"
Learn more about how we use your personal information in the section, "HOW DO WE PROCESS YOUR INFORMATION?"
Will your information be shared with anyone else?
We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Learn more about how we disclose personal information to in the section, "WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?"
We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This i s not considered to be "selling" of your personal information.
We have not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.
You have rights under certain U S state data protection laws. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights include:
Depending upon the state where you live, you may also have the following rights:
To exercise these rights, you can contact us by submitting a data subject access request, b y emailing us at privacy@stackhealthcare.com, or b y referring t o the contact details at the bottom of this document. Under certain U S state data protection laws, you can designate a n authorized agent to make a request on your behalf. We may deny a request from a n authorized agent that does not submit proof that they have been validly authorized to act o n your behalf in accordance with applicable laws.
Upon receiving your request, w e will need to verify your identity to determine you are the same person about whom we have the information i n our system. We will only use personal information provided in your request to verify your identity o r authority t o make the request. However, if w e cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes.
If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request and the agent will need t o provide a written and signed permission from you t o submit such request o n your behalf.
Under certain US state data protection laws, if w e decline to take action regarding your request, you may appeal our decision by emailing u s a t privacy@stackhealthcare.com. We will inform you i n writing o f any action taken or not taken in response t o the appeal, including a written explanation of the reasons for the decisions. If your appeal i s denied, you may submit a complaint t o your state attorney general
In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this Privacy Notice from time to time. The updated version will be indicated b y an updated "Revised" date a t the top o f this Privacy Notice. if we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.
If you have questions or comments about this notice, you may email us at privacy@stackhealthcare.com or contact us by post at:
Stack Healthcare Inc
8 East Broad Street
Columbus, OH 43215
United States
Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.